Fabric Bales Inventory Management

Features by Kush Goyal

What are fabric bales?

Bales are a collection of packed fabric. Bales are used to store and transport fabric. After production, fabric rolls are made. Multiple fabric rolls (also called thaans) are then packed into bales. Bales are used to protect the fabric and they are easy to transport than separate rolls.

Each bale is given a unique number. This number is used to track the bale. Against each number details of the bale are stored. Some important details are:

  • Fabric name, colour and quality
  • Total fabric quantity packed inside the bale

This data is needed to sell, purchase or transport the bale. Since you cannot tell what is inside the packed bale. When a bale is sold or transported a document is attached to the bale which has the details.

How are fabric bales managed?

Fabric wholesalers and distributors buy and sell bales. All bulk fabric traders need to track each bale. They need to know how many bales do they have for each variety of fabric and how much fabric is stored inside each bale.

Fabric traders usually have a lot of warehouses. Each warehouse has a lot of bales stored in it. To fetch a particular bale it is important to know the bale number and its warehouse.

Bulk sellers do not open bales when selling them. The bale as a whole is sold. But when the quantity of fabric being sold is less the bale is opened and then rolls of fabrics are sold.

How is bales inventory maintained?

Maintaining inventory is very important for smooth operations for business. Without the knowledge of what stock is the warehouse it is impossible to fulfil customer orders. Tracking inventory of fabric involves custom built software. There are several important points which the trader needs to know about the fabric stock.

  1. How many different variety of stock is in the warehouse?
  2. What is the total quantity of each fabric variety?
  3. How many bales for each fabric variety?
  4. What is the warehouse location of each bale?
  5. How much fabric is packed inside each bale?

Sumtracker provides answers to each of the above questions. Using sumtracker you can do following operations with bales:

  • Pack bales from fabric rolls
  • Purchase bales
  • Store and transfer bales
  • Sell bales
  • Un-pack bales into fabric rolls

In Sumtracker for each fabric variety, list of bales is maintained. Each bale has a number, quantity and a list of components. Quantity is the total fabric packed inside the bale. Components list the length of each fabric roll.

bales list

List of packed bales with details of components

A bale can either be packed or purchased. If the bale is purchase it can be sold directly to the customer. Or it can be unpacked into fabric rolls.

A bale which is packed at the warehouse can be be used to store fabric rolls for the coming season. A bale can be packed and unpacked multiple times. It depends on the nature of the business. Some business do not unpack bales and sell them directly.

bales detail

Form to create a bale and pack or unpack the bale

Sumtracker will show stock in various formats to make best decisions for the business. You can check how much fabric do you have in your warehouse. And for each fabric variety how much fabric is packed inside bales.

bales stock

List of bale stock with warehouse and total fabric stored in bales

bales sale

A bale sales with details of bale numbers being sold and total fabric length


Fabric inventory management can be very complex. It needs a special software like Sumtracker to make it easy. As business owners you should delegate data entry and inventory management work to staff. The best way to do this is to use an easy to use software which is capable of handling bales and rolls.

To know more how can we help you contact us at hello@sumtracker.com

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Kush Goyal
Kush Goyal

Co Founder

Expert in Inventory Management | IIT Delhi