How Sumtracker Streamlined Inventory and Powered Growth for Tarife Attar

Tarifé Attär is a premium perfume brand that specializes in handcrafted fragrances. The business operates on Shopify and sells multiple perfume variants, each requiring accurate tracking of bottles, labels, boxes, and liquid. With growing sales, the brand faced inventory management issues that made stock tracking, bundle management, and production planning difficult.

Tarifé Attär needed an inventory management solution that could handle complex product structures, prevent stockouts, and automate reorder alerts to scale effectively.

Challenges Faced by Tarifé Attär

Tarifé Attär encountered several inventory management challenges, including:

1. Inventory Tracking for Multi-Component Products (Bundles)

Every perfume bottle has multiple components—bottles, labels, boxes, and perfume liquid. However, Shopify's native inventory system does not support component-based inventory tracking. This means that individual components are not deducted when a perfume is sold, leading to stock discrepancies and overselling risks.

Impact: Tarifé Attär needed a way to automatically track and deduct each component whenever a perfume was sold.

2. Managing Bulk Liquid Inventory and Production Cycles

Perfume manufacturing doesn't happen in real time. The team pours liquid into batches, sometimes filling 200–300 bottles at a time. However, the liquid in stock could support up to 1000 bottles, making it difficult to track how much is available for sale at any given time.

Impact: They needed a solution to differentiate between bulk unfilled liquid and pre-filled liquid, ensuring the production team knew exactly when to refill bottles before running out of stock.

3. Handling Multiple Perfume Variants (3ml, 6ml & 12ml Bottles)

Tarifé Attär offers different sizes of the same perfume (3ml, 6ml and 12ml), which require different labels and boxes, but the same liquid. The challenge was ensuring that the liquid was deducted correctly across both variants, without creating separate liquid components.

Impact: They needed an inventory system allowing a shared liquid stock between different perfume sizes, while keeping other components separate, that allowed them to share liquid stock among

4. Setting Up Inventory Alerts for Production Planning

The team required notifications when:

• The bulk liquid stock was running low, so they could reorder raw materials.
• The filled bottles inventory was reaching a critical level, so that they could schedule the next filling batch.
• The labels, boxes, and bottles ran low to prevent packaging delays.

Impact: Without an automated threshold system, the team had to manually track stock, which led to last-minute shortages and fulfillment delays.

5. Handling Free Gift Bundles & Discovery Sets

Tarifé Attär often offers gifts, such as 3ml discovery sets created as bundles. The brand previously used Shopify's 'Bundles' app, which displayed bundle components separately in the cart. However, it needed to understand if Sumtracker's bundling system would work the same way or if it should continue using Shopify's app for promotional bundles while using Sumtracker for core inventory tracking.

Impact: The team needed flexibility in handling bundles. They needed to ensure that promotional bundles appeared correctly for customers while managing core product components behind the scenes..

Possible Solutions for These Challenges

Before discovering Sumtracker, the team explored the following options:

Manually Tracking Inventory in Spreadsheets

• Problem: Too time-consuming and prone to human error.
• Why It Didn't Work: Couldn't automate stock deductions when an order was placed.

Using Shopify's Bundles App

• Problem: Shopify's Bundles app allowed basic bundle creation but didn't track individual component stock.
• Why It Didn't Work: Overselling still occurred since components weren't deducted in real time.

Exploring ERP Systems like ERPNext & Odoo

• Problem: Too complex for a Shopify-first business.
• Why It Didn't Work: It required technical expertise, had a costly setup, and did not offer real-time inventory syncing.

None of these solutions fully addressed their needs. They required a Shopify-native inventory management system to handle bundles, components, and automated stock tracking.

How Sumtracker Helped Tarifé Attär Overcome These Challenges

Sumtracker's powerful inventory management system helped Tarifé Attär easily overcome inventory and production tracking issues. Here's how Sumtracker addressed each of their challenges:

Streamlined Component-Based Inventory Tracking

Sumtracker allowed Tarifé Attär to create product bundles that included all components (bottle, label, box, and liquid). When a customer purchases a "Patchouli Muse" perfume, Sumtracker automatically deducts one of each component (the bottle, label, and box) from inventory. This ensured that inventory was always accurate and stock levels were updated in real-time.

Result:
Tarifé Attär no longer had to worry about inventory mismatches or overselling, as Sumtracker ensured that all product components were synced and deducted correctly.

Bulk Liquid Inventory Management

Sumtracker helped by creating two distinct liquid components:

• Unfilled Liquid: Represents the bulk liquid available for pouring.
• Filled Liquid: Represents the liquid that has already been poured into bottles.

When Tarifé Attär filled 12ml bottles with the bulk liquid, real-time adjustments were made to both the unfilled and filled liquid components. This allowed Tarifé Attär to track precisely how much liquid was left and when to reorder bulk materials.

Result:
Tarifé Attär could easily track liquid usage and automatically trigger stock alerts when the liquid levels were low, preventing stockouts.

Managing Multiple Perfume Sizes (3ml, 6ml and 12ml)

Sumtracker enabled Tarifé Attär to create one liquid component for both 3ml, 6ml and 12ml variants, simplifying inventory management. The system tracked separate components (e.g., label, and box) for each size, while the liquid was shared across variants.

Result:

This approach helped Tarifé Attär avoid unnecessary duplication in their inventory system, streamlined stock management, and made tracking easier. The team could now manage components without worrying about creating separate SKUs for each size.

Automated Alerts for Reordering and Production Planning

Sumtracker allowed Tarifé Attär to set up customized inventory thresholds for every component. When stock dropped below a certain level (e.g., 100 labels remaining), the system sent automatic email alerts notifying the team to reorder. This kept inventory levels optimized and prevented any production delays.

Result:
Tarifé Attär no longer had to track inventory levels manually. The automated alerts helped them anticipate stock shortages and plan production cycles more efficiently.

Handling Promotional Bundles with Ease

Sumtracker allows customers to create flexible bundles for promotional products like the discovery set without affecting core inventory. When customers buy the discovery set, Sumtracker handles inventory deductions for the bundle components while maintaining accurate stock levels for core products.

Result:
Tarifé Attär was able to offer promotional bundles while maintaining control over inventory. The system automatically tracked the components of the promotional bundle, allowing them to manage core products and gifts seamlessly.

Key Results & Benefits

After implementing Sumtracker, Tarifé Attär experienced:

• 100% automated inventory syncing – No manual tracking required.
• Elimination of overselling issues – Real-time component tracking ensured inventory accuracy.
• 50% improvement in production planning – Bulk liquid and filled bottles were tracked separately.
• Faster restocking decisions – Automated alerts helped avoid shortages.
• Seamless bundle tracking – Gift sets and perfumes were managed effortlessly.

Conclusion

By switching to Sumtracker, Tarifé Attär successfully streamlined their inventory management, eliminated manual errors, and improved operational efficiency.

Unlike Shopify's basic inventory tools or complex ERP systems, Sumtracker provided a simple, effective, and scalable solution tailored for Shopify-based businesses.

Want to simplify your Shopify inventory management like Tarifé Attär?

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